WHAT IS DOCUMENT MANAGEMENT?

Document Management oversees the intelligent capturing and managing of your organisation’s data.

For example, mobile devices and multifunction printers can digitise documents. Data can be fed into ERP and CRM systems and channeled to the various parts of the company when they need it. Crucial information can be in the hands of employees, even as they sit in front of a customer.

A good data management system will transform your business. We have extensive experience in auditing your existing infrastructure, using software such as 3Manager, so we can help build the best document management strategy for you.

INTEGRATED PRINT ENVIRONMENT

OUR MULTIFUNCTION A4, A3 AND PRODUCTION DEVICES ARE ABLE TO FULLY INTEGRATE WITH THE REST OF YOUR DOCUMENT MANAGEMENT SOLUTION FOR COST-EFFECTIVE, SECURE AND CONTROLLED PRINTING.

Your employees can copy, print and scan in black and white or colour depending on the permissions set up on your Itec devices. Sensitive prints can be released at the printer, documents can be access controlled and secure, employees can print or capture information from their mobile devices, all with detailed usage reports to manage costs and unnecessary printing.

All our printers are supported by our technical team, who can be accessed through our National Resolution centre on 086 101 ITEC.

Benefits

  • Mobile, secure, access- and cost-controlled printing
  • Fully integrated with Itec’s workflow solutions
  • Automated job handling
  • Detailed usage reporting

COST-EFFECTIVE DOCUMENT MANAGEMENT

TRACK, AUDIT AND CONTROL ALL DOCUMENT INPUT, THROUGHPUT AND OUTPUT ON YOUR NETWORK.

Once Itec has assessed your existing document infrastructure, we will recommend a solution that is the most cost-effective and productive for your business needs. By integrating the best mix of hardware, software and services, we can help you reduce your total document output costs by as much as 30%, streamline consumables ordering, enable you to track and control your employees’ printing, use cloud platforms to reduce systems costs and free up your employees’ time by making information easy to capture, route, archive and access, securely and when they need it.

Benefits

  • Reduce printing cost overheads by integrating MFPs
  • Automate processes to free resources and time
  • Save costs and gain control with an integrated solution
  • Reduce consumables wastage and unnecessary printing

AUTOMATED DOCUMENT ROUTING

RETRIEVE DOCUMENTS FROM DIFFERENT SOURCES, PROCESS AND DELIVER THEM WITHOUT MANUAL INTERVENTION, IN YOUR PREFERRED FORMAT TO A SPECIFIED DESTINATION.

Every document management solution needs to effectively route documents through automated processes that save time, and make the documents easily accessible when required.

Step 1- Capture: Itec can securely embed the automated workflow right into your multifunction device, assign scan settings and capture documents from defined folders on your computer.

Step 2 – Process: Even scanned content is made searchable and your documents can be converted into popular file formats such as Word, Excel, PDF, JPEG and TIFF. Documents can be processed with barcodes and zone recognition, and images are corrected and blank pages automatically deleted.

Step 3 – Distribution: Itec will automate your scanned documents to be delivered directly to designated network folders, or popular storage solutions such as SharePoint, Google Drive and Evernote. We can also automate the documents to be emailed.

Benefits

  • User-friendly application
  • Simplified scanning – from 3 to 1 steps
  • Good quality, legible documents
  • Integrate data and documents with your CRM and ERP

FREE FAXMAIL

SEND AND RECEIVE FAXES WITH NO FUSS.

Eliminate the need for a dedicated fax line, fax machine, fax paper and maintenance while guaranteeing the security and privacy of fax correspondence. For free.

Benefits

  • No prying eyes
  • No charges, no limits
  • No fax machine required
  • No paper jams
  • No lost faxes